Terms of Use

1. Acceptance of Terms

By accessing or using the Ahobilam Temple ERP System ("ERP System"), you acknowledge that you have read, understood, and agree to comply with these Terms of Use.

The ERP System is intended for authorized administrative, operational, accounting, inventory, personnel, asset, reporting, and other institutional activities of Sri Ahobila Narasimha Swamy Devasthanam.

2. Authorized Access

Access to the ERP System is restricted to authorized users. Each user is responsible for using only the account and permissions assigned to them.

• Users must keep their username and password confidential.
• Users must not share their login credentials with another person.
• Users must not attempt to access modules or information for which they do not have authorization.
• Users must immediately report suspected unauthorized access or compromised credentials to the appropriate administrator.

3. Account Security

Users are responsible for maintaining the security of their accounts and for activities performed using their credentials.

The ERP System may apply security controls such as password hashing, failed-login monitoring, account locking, session expiration, and other authentication controls.

4. Acceptable Use

The ERP System must be used only for legitimate institutional purposes.

Users must not:

• Attempt to bypass authentication or access controls.
• Attempt to access another user's account.
• Modify, delete, or manipulate records without proper authorization.
• Introduce malicious software, scripts, or other harmful content into the system.
• Attempt to interfere with the availability or operation of the ERP System.
• Use information obtained through the ERP System for unauthorized personal purposes.

5. Information and Records

Information entered into the ERP System should be accurate, complete, and appropriate for the relevant institutional purpose.

Users must exercise appropriate care when creating, modifying, approving, or deleting institutional records.

6. Confidential Information

Users may have access to confidential or institutionally sensitive information through the ERP System.

Such information must not be disclosed, copied, transferred, or used outside the user's authorized responsibilities unless permitted by the appropriate authority.

7. Passwords and Password Recovery

Users should use a strong password and should not reuse ERP credentials for unrelated services where possible.

Password recovery must be performed through the official password-recovery mechanism provided by the ERP System.

8. Sessions and Logout

ERP sessions may expire automatically for security purposes. Users should log out when they finish using the system, particularly when accessing the ERP System from a shared or publicly accessible computer.

9. System Monitoring and Security

For security, auditing, troubleshooting, and operational purposes, the ERP System may record information associated with user activity and authentication sessions.

Depending on the system configuration and authorized functions, this may include login activity, session information, IP address, account status, and other technical information.

10. Availability of the System

Reasonable efforts may be made to maintain the availability and reliability of the ERP System. However, temporary interruptions may occur due to maintenance, upgrades, network problems, security incidents, infrastructure failures, or other circumstances.

11. Changes to the ERP System

Features, modules, workflows, permissions, and other aspects of the ERP System may be modified, updated, added, or removed as operational requirements change.

12. Suspension or Termination of Access

Access to the ERP System may be suspended, restricted, or terminated when necessary, including where an account is inactive, compromised, misused, or no longer authorized.

13. Intellectual Property

The ERP System, its software, interface, databases, documentation, and associated materials may contain proprietary or institutionally controlled content.

Users may not reproduce, redistribute, modify, reverse engineer, or commercially exploit protected components of the system without appropriate authorization.

14. Privacy

Information collected or processed through the ERP System is handled according to the applicable privacy practices and policies of the institution.

Please refer to the Privacy Policy for additional information.

15. Security Policy

Users are expected to follow the security requirements applicable to their role and to cooperate with reasonable security measures implemented for the ERP System.

Please refer to the Security Policy for additional security requirements.

16. Reporting Security Issues

Users who discover a suspected security vulnerability, unauthorized access, data exposure, or other security incident should report it promptly to the designated ERP or institutional administrator.

17. Changes to These Terms

These Terms of Use may be updated from time to time to reflect changes in the ERP System, operational requirements, security practices, or applicable policies.

The latest version published on this page will apply to use of the ERP System after it becomes effective.

18. Contact

Questions regarding these Terms of Use or the operation of the ERP System should be directed to the appropriate authorized administrator of Sri Ahobila Narasimha Swamy Devasthanam.